Dates on Receipts

On line renewals – this is the date the member fills in the on line form – we have debated this and agreed that this is the correct date – even if the member pays a few days later, or the the receipt is issued a few days later – the reasoning being that the member ‘entered into a contract’ on the date and time they pressed the submit button – they are then a ‘debtor’ until the payment is received.

Spreadsheet upload – you can enter the payment date on the spreadsheet – this will typically be the date the member gave you the cash at a meeting. See Spreadsheet upload template

Manual entry – this is the date the entry is made.  If there was a dispute in relation to the BDI 40 day rule, BDI would take in the first instance the date of the receipt – so the date the entry was made, but if necessary the treasurer could show that payment was made significantly earlier then BDI would accept this.  Alternatively if you wanted to you could enter the date payment was given to you in the additional notes field that is not displayed on the receipt.